Constitution - (Revised 2018) 1. AIMS
To promote the Border Collie in all aspects and safeguard the welfare of the breed.

2. OBJECTIVES
A. To make recommendations to the General Committee of the Kennel Club with regard to:
• The Border Collie Breed Standard
• Registration of new Border Collie breed club societies
• Heath & welfare of the Border Collie
• Development, assessment & protection of the Border Collie
• All matters raised by the Kennel Club General Committee to the Border Collie Breed Council
B. To consider matters raised by the Border Collie Breed Council member breed clubs - and act accordingly.
C. To organise activities which promote the positive development, health and welfare of the Border Collie.

3. POWERS
The Border Collie Breed Council shall be a consultative body and shall not have any executive powers regarding the affairs of its’ member breed clubs.

4. OFFICERS
A. The Chairman - shall be elected for a period of one year at the A.G.M. The chairman will have a casting vote at all meetings. The chairman cannot represent a club as well as chair a meeting.
B. The Secretary – there will be a permanent secretary elected for one year .The permanent secretary shall submit to the Kennel Club by the 31st July each year a copy of the constitution including any amendments, the names and address of the officers, a copy of the current judging list and a copy of annual statement of accounts. The secretary must be a member of a constituent society and has no vote.
C. Treasurer – the treasurer shall be elected for one year and they shall open/maintain the accounts held in the name of the breed council. All cheque payments shall bear any two of the three officer signatures. The treasurer has the authority to view bank transactions and/or statements online. The treasurer will present the accounts before the end of June each year, the financial year shall be from January 1st – December 31st. The treasurer must be a member of a constituent society and has no vote.
D. Vice-Chairman shall not be deemed as an officer and will be chosen at the AGM, by the attending representatives. The vice-chairman will assume the full rights of the Chairman at meetings in the absence of the chairman.
The election of officers shall be conducted annually at the AGM. All nominations must be proposed & seconded and in the hands of the secretary a minimum of 28 days prior to the AGM.

5. MEMBERSHIP
Membership of the Border Collie Breed Council requires adherence to the following conditions:
A. Membership is open to all current Kennel Club registered Border Collie breed clubs
B. Member club subscriptions to the Border Collie Breed Council must be fully paid by the 28th January each year. The treasurer will send a final reminder to outstanding clubs on the 21st January notifying the club that their membership will cease on 28th January [within one week] should their subscription not be in the bank account by close of business 28th January.
C. Unpaid annual subscriptions will result in membership being cancelled. The Breed Council Treasurer will write an email to the club on 28th January notifying the club that their membership has been cancelled. The club’s representative(s) will be removed
from the FaceBook Breed Council group and the club will no longer be eligible to attend meetings or cast votes.
D. Should a club lose its membership for failure to pay annual subscriptions, membership may only be re-applied for after a 3 month suspension of membership and on receipt of full payment of any outstanding subscription(s) .

6. SUBSCRIPTIONS & EXPENSES
Each club shall pay an annual subscription of £60. This will be reviewed annually at the AGM.
The Border Collie Breed Council shall not be responsible for any expenses incurred by the member club representatives.

7. MEETINGS
Breed Council Meetings shall be held when necessary, at least twice per year.
• Type 1 = Where meetings are held around a table at a venue - 28 day’s notice will be given of any meeting. Items for the agenda of this type of meeting must be with the secretary 5 days before the meeting.
• Type 2 = Where meetings are held online - 5 day’s notice will be given - items for this type of meeting must be with the secretary 2 days before the meeting.
• Type 3 = Where an emergency meeting is necessary, the agenda will contain only that item and can be held within 24 hours notice - the agenda item will be published on setting up the meeting.
An Annual General meeting must be held by 30th June each year to approve the accounts and confirm the election of its officers. Items for the AGM agenda must be in the hands of the secretary 28 days prior to the proposed date of the AGM.
There shall be a quorum of four member clubs.

8. MEETING REPRESENTATIVES
A. Each member club representative must be a current committee member of that club or have been co-opted by the club committee to represent the club at the Breed Council
B. Each member club may provide a maximum of two representatives at the breed council meetings for a type 1 meeting. Type 2 and 3 meetings will allow 1 online connection per club, club representatives may share the connection where possible.
C. Representatives must have their club’s full support to enable them to vote on issues listed on the meeting agenda.

9. VOTING
Each member club will have one vote subject to the following conditions:
A. A member club must have been represented at a minimum of 50% of the meetings within the previous 12 month period
B. A member club unable to send a representative is allowed to send their vote to the secretary on club headed paper prior to the commencement of the meeting
C. In the event of an emergency a member club’s vote may be accepted by telephone or other media methods at the discretion of the attending officers.

10. JUDGES
Each member club shall forward to the secretary their current judging list on or before 30th June each year and these shall then be combined according to Kennel Club recommendations. This list will be made publicly available and forwarded to the Kennel Club.

11. CONTINGENCY FUND
The breed Council may hold a contingency fund which will be used by the breed council at its discretion.

12. BORDER COLLIE OF THE YEAR - ANNUAL GALA EVENT
This event may only be hosted by fully paid up Breed Council club members.

13. DISPUTES
In the event of a dispute the general committee of the Kennel Club shall be the final authority for interpreting the rules and constitution of the Border Collie Breed Council